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Online Recruitment

Information For Users Of The Service Catalogue

The University IT Service Catalogue will be decommissioned in the Summer of 2021. This website is no longer being maintained.  

For the most up-to-date information regarding IT Services at the University of Cambridge, please visit:

The Online Recruitment System lets administrators and approvers process requests to 'create', 'advertise' and 'fill' job vacancies. This set of actions are recorded in the Recruitment Administration System (RAS).

Once the job advert details are approved, they are automatically published to the University's Jobs Pages, and the details are passed automatically to the Web Recruitment System to provide information for the next stage of the administration process.

Applicants can apply online and upload their supporting documents. Administrators can share applications with selectors and record progression through the stages of the recruitment process.

Certificate of Sponsorship requests can be managed online, along with other employment checks.

Once a successful candidate has been identified, the job offer can be managed online. Once completed, data is transferred to the HR and Payroll system.

Features and Benefits

Features & Benefits 
  • online permission to fill offices and posts
  • places job adverts automatically
  • online application form
  • system-generated rejection correspondence
  • system-generated references requests
  • system-generated offer letters
  • online appointment administration to ensure greater accuracy and speed
  • on completion, the successful candidate's data is sent to the HR and Payroll system
  • saves you time by reducing the adminstrative overhead required to manage the end-to-end recruitment process
  • you don't have to deal individually with multiple publications to get your adverts placed
  • quick and easy online process for applicants
  • helps ensure greater data accuracy as information is passed between systems

How Much Does It Cost?

How much does it cost? 

This service is free to use for University administrators.

How Do I Get This Service?

How do I get this service? 

Users can register to use RAS (for 'permission to fill' and 'advert adminstration') by contacting the HR Systems Service Desk.

The person who created the vacancy in RAS will automatically have access to it in the Web Recruitment System. They can grant access to anyone else with a CRSid and Raven password, if they wish.

How Quickly Can I Get This Service?

How quickly can I get this service? 

For administrators, once access is approved by the Institution’s key contact for HR systems, access will be provided typically within 2 working days to RAS and Web Recruitment.

For other staff who need to access vacancies in Web Recruitment, the owner of the vacancy will be able to provide access on request.

Support Details & Contact Information

Support Details & Contact Information 

If you have any queries, have a problem with one of the systems, or would like to suggest an enhancement then please contact the HR Systems Service Desk via:


Tel: 01223 (7)60999

Please read the checklist for helpdesk users before calling or emailing.

(for opening times, see Supported Service Hours)

Available Service Hours

When is this service available? 

Accessible 24/7.

Supported Service Hours

Supported Service Hours 

Support hours are:

Monday to Thursday: 9am - 5pm 

Friday: 9am - 4pm


Service for:

Service supplier